Metrofile Kenya, an information and records management leader, has partnered with the Kenya Association of Records Managers and Archivists (KARMA) to fast track digital transformation across Kenya’s records management sector.

The partnership was officially unveiled at the 8th annual KARMA conference, held between November 4 and 8 at Lake Naivasha. At the conference, officials highlighted the potential for modernising Kenya’s records management landscape.

This initiative aligns with the Ministry of Information, Communications, and the Digital Economy’s (MICDE) Strategic Plan (2023-2027) and represents a major step toward a secure, efficient, and digital-first approach to managing records within the country.

Kenya loses hundreds of millions of shillings yearly to outdated, paper-based record-keeping systems, underscoring the need for streamlined, digital solutions. Through Metrofile’s EverFiles platform, this collaboration seeks to simplify record-keeping, reduce costs, and enhance productivity for both government and private entities.

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Empowering Kenya’s digital economy

Jackline Mburu, Managing Director of Metrofile Kenya, expressed enthusiasm about the partnership’s role in Kenya’s digital economy. 

“With EverFiles, we’re ensuring data sovereignty and smooth access to vital information. This partnership will empower Kenyan businesses and government bodies to manage their digital assets with confidence,” Mburu stated during the launch.

The EverFiles platform is expected to offer innovative solutions for secure information management, setting a foundation for broader digital transformation in Kenya.

The Kenyan government has already digitised more than 19,000 services as part of its commitment to transparency and accountability.

The Ministry of Information, Communications, and the Digital Economy, under Cabinet Secretary Margaret Nyambura Ndung’u, emphasised the importance of initiatives like Metrofile and KARMA’s partnership in supporting Kenya’s objectives for integrated, secure data management.

Supporting professional development in records management

A key focus of this partnership is fostering professional growth within the field through the Women in Records & Information Management (WORM) initiative.

This initiative promotes knowledge-sharing, creates career pathways for young professionals, and advocates best practices within digital records management. By empowering a new generation of professionals, WORM aims to shape a resilient and skilled workforce that can support Kenya’s digital transformation goals.

Through their collaboration, Metrofile and KARMA are set to establish new standards in Kenya’s digital records management, enhancing the efficiency and security of information access across sectors.

As the partnership progresses, it is expected to elevate Kenya’s role as a regional leader in the digital transformation of government services and establish a model for efficient records management.

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Metrofile, established in 1983, is a comprehensive solution provider for physical and digital records management, with operations across South Africa, Botswana, Kenya, Mozambique, and the Middle East.

The Kenya Association of Records Managers and Archivists (KARMA) is dedicated to advancing records management and archival practices in Kenya, supporting professional development, promoting best practices, and playing an active role in the country’s digital transformation.

This partnership showcases Kenya’s journey toward an economically vibrant and digitally integrated future, promising benefits that extend beyond records management to support transparency and accountability in governance.